Privacy Policy

The Mineralogical Record–who we are

Our website address is:  For more information see our “About” page.

What personal data we collect and why we collect it

Contact forms- Our Newsletter (bottom of the “Contents”/Home page)

If you submit your name and email address to subscribe to our newsletter, that is ALL it will be used for.  We send out a newsletter just a handful of times during the year, and you can always “unsubscribe” at any time by clicking the link at the bottom of any of the newsletters you receive.


If you visit our login page (creating or maintaining an account for purchases), we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Some information on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We use Google Analytics to track information on our website.  It tracks pages, demographics, locations, browsers and devices but does not retain ANY personal information.

Who we share your data with

We respect the privacy of our subscribers and purchasers and take it very seriously and do not intentionally share your personal data with any other third party.

How and how long we retain your data

Currently, we hold a separate database (not the website account database) of subscribers’ and purchasers’ names, addresses, phone numbers (if provided), email addresses (if provided), and a record of purchases, shipments and replacements (i.e. lost magazines, etc.). This data is only used internally to service our clients and is necessary for subscription renewals.

Data on subscribers is retained in the main database until the subscriber is deceased, the contact information is no longer valid (renewals and/or magazines are continuously returned,  emails continuously bounce, phone numbers are disconnected) or by request from a subscriber.  If a non-subscriber makes a purchase, they can be removed from our email database if  they click on the “unsubscribe” link on any of our email newsletters.

The Mineralogical Record does not hold or retain any credit card information in their main database, nor is it retrieved from, or the website.

What rights you have over your data

If you have created an account for your personal use on our site, or are a subscriber or have purchased from us, you can request to receive the file of personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Purchase orders from our website are forwarded to our fulfillment center, used to ship your order, and then disposed of.  These purchase orders contain your order number, name, address, phone number (needed for FedEx shipments) and email address.  No payment information is displayed on these orders.

Your contact information

Names, addresses, phone numbers, and email address are for internal use only.  We do not share without your contact information with third parties without your permission.

Additional information

How we protect your data

Our website is located on a secure server and we take reasonable measures to protect and secure your personal information.

What data breach procedures we have in place

Our electronic database is password protected and numerous firewalls are in place where the database is located as well as the server the website is on.

What third parties we receive data from



Opinions expressed in the Mineralogical Record magazine, website, supplements, books, social media and newsletters are the authors’ opinions and do not necessarily represent those of the Mineralogical Record, Inc., its advertisers, editors, directors or employees. The Mineralogical Record, Inc. and its employees do not endorse, warrant or guarantee the validity, authenticity, condition, provenance, ownership, price or value of any specimens discussed, advertised or pictured in the Mineralogical Record magazine, website, newsletters, social media or supplements to the magazine.  The information provided in the Mineralogical Record magazine, website, supplements, social media and newsletters is for general information purposes only.  No information provided herein constitutes a recommendation or endorsement for a financial investment.  Seek independent professional consultation and advice before making any investment decision.